Member Roster and roles

Institution Leadership Roles/Responsibilities

The following definitions/responsibilities of the lead roles are very general and based on Section 2 of the Alliance Policies and Procedures.

All persons with the following roles are required to receive broadcast e-mails:  Principal Investigator, Co-Principal Investigator, Lead CRP, Secondary Lead CRP.

Principal Investigator (PI):

Network PI: The member network PI is responsible for all aspects of the Alliance program at all network sites, including affiliates. The network PI receives communications from the Alliance regarding performance (ie. Audit Reports, Membership Accrual Reports, and Institutional Performance Evaluation Reports) of each site within the network.

Institutional PI: The institutional PI is responsible for all aspects of the Alliance program at the institution. This includes oversight and appointment of investigators and research staff responsible for Alliance activities.  

Note: RUMS will reflect the roles as PI and does not differentiate between network and institutional.  Network vs institutional is known by virtue of the site the PI holds the role.

Co-Principal Investigator (Co-PI): The Co-PI assumes the PI responsibilities if the PI is unavailable for a significant amount of time. 

Lead Clinical Research Professional (L-CRP): The L-CRP receives and distributes communications, including performance reports, from the Alliance and serves as the primary contact for the network.  The L-CRP has authorization to manage the institution rosters via CTSU RUMS or NCORP-Sys. 

Secondary Lead Clinical Research Professional (SL-CRP): A SL-CRP should be designated to serve as back up for the L-CRP.

Rostering Rules for Persons Holding Institutional Leadership Roles

All institutional leadership roles are managed via the Alliance Membership Manager at  Requests can be entered into CTSU RUMS for some leadership roles.  RUM requests to withdraw a person holding leadership role but will not be approved unless there is another request to add the leadership role to another person.     

Network PI: A network PI must be rostered to the Tier I (LAPS, NCORP, and Main Member) member site and be assigned the PI role.  There can be only 1 network PI.  All network PIs must submit an Alliance COI Form and CV or NIH Biosketch.  A change in PI requires a letter of notification of the change signed by both the outgoing and incoming PI addressed to the Group Chair and submitted to the Membership Manager at in addition to the COI and CV.

Institutional PI:  Each site must have a PI rostered and assigned the PI role.  The PI can be the same as the Tier I PI or can be specific to the site or multiple sites.  There can be only 1 PI per site.

Co-Principal Investigator:  All Tier I sites are required to have a Co-PI.  Tier II and Tier III sites can have Co-PIs identified but it is not required. There can be only 1 Co-PI per network/site.

Lead Clinical Research Professional (L-CRP):  The L-CRP must be rostered to each site within the member network, including the Tier I sites.  There can be only 1 L-CRP per network.

Secondary Lead Clinical Research Professional (SL-CRP):  Each site should have a SL-CRP identified.  There can be only 1 SL-CRP per site.  The SL-CRP can be specific to 1 site or multiple sites.

Roster Management

The Lead Clinical Research Professional (L-CRP) and Secondary Lead Clinical Research Professional (SL-CRP) are authorized to manage the Alliance rosters. 

LAPS and Non-LAPS/Non-NCORP Funded Members

The Lead CRP must request all non-NCORP member additions or deletions through RUMS.  Persons with lead roles cannot be withdrawn unless there is a second request to add the lead role to another person.

NCORP Members

The NCORP administrator or designee should make all changes, additions or deletions for persons on NCORP institution rosters via NCORP-SYS at

Roles Management for All Institutional Members

The L-CRP or SL-CRP are authorized to maintain roles for persons already on the institution’s roster through the RUMS. The Alliance roles provide specific authorizations to Alliance websites, reports, and systems as indicated table below:
Alliance Roles and Access Table